SEARCH UNIVERSITY LIBRARIES
To give others access to a survey in your Qualtrics account:
In the "Type Username or Email" box, you can begin typing the individual's first name, last name, or FlashLine username; Qualtrics will look up their account. As long as the individual has logged into their Kent State Qualtrics account at least once, they will be detected in this directory. (Note: First and last names are determined by the person's name in Banner/FlashLine, so individuals who normally go by a nickname or alternate name may be easier to search by their last name.) After you have found the individual, click Add.
Edit: Ability to add, remove, or change questions on a survey
View Reports: Ability to view, access, or download the survey data or summary reports of the results
Activate/Deactivate: Ability to make a survey "live" (open to receive responses from users) or "closed"
Copy: Allows collaborator to create a copy of the survey in their own account (the copy is not connected to the original in any way)
Distribute: Ability to use the email distribution feature within Qualtrics to send the survey to respondents
Only the survey owner can share the survey with others.
Faculty and staff members with student employees: Frequently, faculty or staff members will want to have a student employee or graduate assistant set up a survey in Qualtrics for them. If you need long-term access to the data from that survey (e.g. a feedback survey for an annual event or a major research survey), we recommend that you first create the survey in your own account, and then give the student shared access to edit that survey. This way, you will retain control over the survey and the data after the student graduates.
Note: This tutorial was written and tested in the Kent State Qualtrics system, but should also apply to other academic institutions with Qualtrics subscriptions. Contact your institution's Qualtrics admin for more information.
Last updated: November 2019