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There are many reasons why you may need to print out your online Qualtrics survey to paper or to a PDF file. For example, if you are submitting an application for your research to the IRB, you must include a copy of your survey and your informed consent statement with your application. Alternatively, you may be distributing your survey in both paper and online formats, and you may want to create your paper surveys from your existing Qualtrics survey.
You can print your survey to a PDF file or export it to a Microsoft Word file from the survey editor. The PDF print will look slightly closer to the online version, while the Word version will generally not carry over the formatting or look and feel of the survey. However, the PDF print will generally not show any skip logic, display logic, or branch logic; but the Word export of the survey can optionally be made to include branch logic, skip logic, or display logic conditions.
To print a Qualtrics survey to a PDF file (*.pdf):
While on the Survey tab, click Tools > Print Survey.
Note that if you are using Google Chrome as your browser, you will most likely have more options for printing to PDF, including the ability to keep background colors and images.
Warning: Very wide questions (such as matrix tables or side-by-side questions) will often be "cut off" when you print your survey to PDF. If you are printing to PDF from Google Chrome, you can sometimes correct this by changing the scaling, but this will also shrink the size of the text. Be sure to check the results of your printed PDF before proceeding.
To print a Qualtrics survey to a Microsoft Word file (*.docx):
The above steps will export a blank copy of your survey to a file. However, after you have collected survey data, you may want to be able to view an individual respondent's answers to the survey, as if you were viewing a copy of their completed survey form. For example, if you have a Qualtrics survey that collects submissions for a conference presentation, you will most likely want to view each submission separately, rather than trying to read a row of a spreadsheet.
When you have completed survey responses, you can export any individual survey response by doing the following:
Note: At the time of this writing (October 2019), there does not appear to be a way to generate PDF exports for more than one response at a time. If you want to export more than one response to PDF, you will have to repeat this process for each response. We will update this tutorial if this changes.