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Library Instructional Spaces: Scheduling & Use Guidelines


This guide provides information about instructional spaces in the University Library that can be reserved. 

To request a class or meeting room, please complete the Instructional Space Reservation Request Form.

Information about the library's instructional program and how it might serve specific course needs can be obtained from Beate Gersch, Assistant Dean for Student and Research Success via email at

Information about high school visits can be obtained from Tammy Voelker, Reference and Instruction Librarian, at 330-672-3091 or via email at

Contact Information

Questions about room availability and scheduling should be addressed to Pam Lemmons in the Dean's Office at 330-672-2962 or

Room Use Policies

University Libraries (UL) instructional spaces are available to University users for class and training needs on a limited basis. UL instructional spaces are also available to non-Kent State University groups and KSU fee-based programs such as workshops and continuing education classes; these groups will be assessed a rental charge for use of the rooms.

The needs of the UL instructional program take precedence over all other requests when scheduling instructional spaces. The Library reserves the right to assign and/or reassign rooms to assure the maximum and most appropriate utilization of facilities.

Scheduling & Use Guidelines

  • UL instructional spaces are available only during regular building hours.
  • All classes are limited to using a UL instructional space no more than two times per semester.
  • UL instructional spaces should be scheduled at least two weeks in advance.
  • UL electronic classrooms cannot be reserved by students or student groups.
  • Arrangements for locking and unlocking a room must be made at the time of the reservation.
  • Orientation to classroom equipment, in advance of the scheduled use, is required of all principal instructors using the instructional space.
  • The person or group responsible for reserving an instructional space will be responsible for restoring the room to its original condition, which includes thoroughly cleaning any equipment or computer stations used, once the event has concluded.  A group leaving a room in disorder is liable for a charge for labor required to clean.
  • A two-day cancellation notice is required; please email Pam Lemmons ( "No Shows" and non-cancelled rooms are subject to a $25 fee.
  • Reservations for University Libraries instructional spaces should be made by completing the Reservation Request Form.