Note: the PowerPoint Viewer that comes with the package for CD function is not able to display all of the features of your presentation as well as PowerPoint does itself. So your presentation may look slightly different when displayed with this viewer.

The Package for CD feature is not a part of PowerPoint 2011 for Mac. The reason for this is that in 2011, all media (photos, audio and video) are automatically embedded into the presentation, as long as the file is saved as a .pptx file (not the older .ppt format).

However, please note that there are compatibility issues when going between Mac and Windows (and vice versa). See the PDF below for more details.

Instructions

On a Windows machine, the best way to assure that your PowerPoint with multimedia and all the fonts you chose will play on ANY PC is to use the Package Presentation for CD feature.

1. Select File > Save & Send > Package Presentation for CD. The description for packaging for CD will appear.

2. Click on the Package for CD button.

3. Type in a name for your CD in the "Name the CD" field.

4. Choose the Options button.

5. Check all of the options that you want. All options are recommended, especially "Embedded True-Type Fonts" if you used unusual fonts.

6. Click OK to close the Options window.

Now click the Copy to CD button. (Make sure that you have already inserted a blank CD-R into the computer's CD drive.)

Alternative

If you want to save your PPT presentation with all of the linked media and documents into a folder on your computer's hard drive or onto a jump drive, choose the Copy to Folder button in the Package for CD window instead of the Copy to CD button.

A Copy to Folder window will open

1. You can leave the folder name to its default, "PresentationCD" or change it if you want.

2. Click the Browse button and browse to the location where you want to save your PowerPoint presentation and copies of all the linked media and documents. This could be your computer's hard drive or a jump drive.

3. Click OK

Your PowerPoint presentation with copies of your linked media files and documents as well as an autorun file, PowerPoint viewer and embedded fonts (if you chose these options) will be saved inside the folder named "PresentationCD" or whatever name you typed in during the step above.

The PPT presentation can be opened from inside the newly-created folder or you can burn the contents of this folder to a CD.

NOTE: Do not burn the PresentationCD folder itself to your CD. Open the folder and burn the files inside the folder to the CD if you want the CD to autorun when it is inserted.

On a Windows machine, the best way to assure that your PowerPoint with multimedia and all the fonts you chose will play on ANY PC is to use the Package for CD feature.

Select File > Package for CD

The Package for CD window will open.

1. Type in a name for your CD in the "Name for CD" field.

2. Choose the Options button.

3. Check all of the options that you want. All 3 options are recommended, especially "Embedded True-Type Fonts" if you used unusual fonts.

4. Click OK to close the Options window.

Now you can just click the Copy to CD button. (Make sure that you have already inserted a blank CD-R into the computer's CD recorder.)

Alternate Option
If you want to save your PPT presentation with all of the linked media and documents into a folder on your computer's hard drive or onto a USB Jump Drive, choose the Copy to Folder button in the Package for CD window instead of the Copy to CD button.

A Copy to Folder window will open

1. You can leave the folder name to its default, "PresentationCD" or change it if you want.

2. Click the Browse button and browse to the location where you want to save your PowerPoint presentation and copies of all the linked media and documents. This could be your computer's hard drive or a USB Jump Drive.

3. Click OK

Your PowerPoint presentation with copies of your linked media files and documents as well as an autorun file, powerpoint viewer and embedded fonts (if you chose these options) will be saved inside the folder named "PresentationCD" or whatever name you typed in during the step above.

The PPT presentation can be opened from inside the newly-created folder or you can burn the contents of this folder to a CD.

NOTE: Do not burn the PresentationCD folder itself to your CD. Open the folder and burn the files inside the folder to the CD if you want the CD to autorun when it is inserted.