Displays: Home

Purpose of library displays

Displays in the University Library seek to further the University's educational and cultural mission by sharing resources and information that enlighten and promote discussion and engagement. As such, the displays will highlight:

1. the Libraries' collections, services, and events
2. major events on campus or in the community
3. University and community resources

Who may exhibit

Display cases are available to any University department or recognized student organization, as well as to non-affiliated organizations that reflect the educational or cultural interests of the University. University Libraries reserves the right to accept and/or refuse any display, guided by University policy and the American Library Association's Library Bill of Rights.

Available cases in University Library

• Wall cases: There are three lighted, wall-mounted display cases on the first floor. These are 54-1/2" wide by 63" high by 17" deep and are lockable. Materials can be affixed to the back and sides of the case with push pins; tape and/or staples are not to be used. Additionally, there are two adjustable glass shelves in each case.
• Table cases: The eleven table cases are located on the first and second floors. The table cases are lockable and measure 60" long by 30" wide by 11" deep.

Scheduling

• Questions and reservation requests should be addressed to Cynthia Williams via email at cdwillia@kent.edu or phone 330-672-0159.
• Cases are typically reserved for a period of one month, but exceptions will be considered.
• University Libraries reserves the right to assign and/or reassign cases to assure the maximum and most appropriate use.
• The needs of University Libraries take precedence over all other requests when scheduling display cases.
• Users are asked to be mindful of reservation start and end dates. Cases that are left empty on the third day after the reservation start date will be reassigned, and materials left in the cases after the reservation end date will be removed.

Other

• Basic display supplies and tools are available for use from the Library Communication Office, including background fabric for the table cases, pins, small easels, and blocks.
• Each display must include a statement of the sponsoring organization and contact information.
• Library materials used in displays must be properly checked out.
• University Libraries do not assume responsibility for the security of display items.

University Library’s display monitors can be used to publicize Kent State-sponsored services, activities and events. There are a total of five monitors throughout the building. They are located: on the first floor in the atrium, main lobby and near the elevators; on the third floor near the library dean’s office; and on the fourth floor near the stairwell. Student organizations requesting advertising on the library’s monitors must include their faculty or staff advisor on all correspondence.

Library Monitor Ad Specs: 

• JPG file, sized at 916px x 916px – at least 72ppi - Pixels Per Inch 
• We ask that you consider the amount of text that is included in the artwork. Since the ads are only visible for about 10 seconds, it is very important to be as concise as possible. 
• We also ask that you use larger font sizes so that the text is visible from a distance. People typically view the monitors while waiting for an elevator or as they enter the building, so the impression time is very short.

To request advertising space on University Library’s monitor displays, please send a jpg of your ad to Matthew Merten (mmerten@kent.edu), along with the dates you would like the ad to run. 

Approval to include requested advertisements is at the discretion of University Libraries’ Communications Department.

Representatives of student organizations that are registered with the Center for Student Involvement and University departments are permitted to represent initiatives, opportunities and products at tables within and in front of University Library with permission from University Libraries’ Communications Department or building curators. Groups and individuals not affiliated with the university are not permitted to table in the library. 

Reservation requests must be made at least one week in advance of the proposed table date through University Libraries’ Communications Department by emailing ULCO@kent.edu. 

• Student organizations must have written permission, via email, from their advising faculty member.
• Table location will be determined and placed by University Libraries’ Communications Department. The table may only be moved with permission.
• Tables may not be used to advertise or promote:
  • the consumption of drugs, alcoholic beverages or tobacco
  • the commercial activity/product of any person or company
  • an individual’s political campaign 
  • personal for-profit ventures
• University Libraries will not supply table coverings.
• Permission must be given in advance to distribute any food items during the tabling.
• Individuals must remain at the table and are not permitted to leave the immediate vicinity of the table to solicit library patrons. 
• Cancellations should be made 24 hours in advance. No-shows may be contacted and, if there are additional days in a reservation, those days may be subject to cancellation. No-shows without follow-up to the Communications Department may also be denied future requests to table in the library.